Department · Administration
Administration. Less paperwork to chase.
Five frequent problems, three Packs, one AI agent. Every module shows its real status.
The problems
Where you lose time in this department.
For each problem: the solution and its real status.
ProblemIncoming documents to classify and fileSolutionDocuments recognised, extracted and filed with their metadataAvailable as a projectSee the module ProblemApprovals lost between emails and desksSolutionApprovals tracked with levels, rules and due datesOn the roadmapSee the module ProblemForms filled in by retyping data you already haveSolutionFields filled in automatically from the systems you useOn the roadmapSee the module ProblemShared inboxes full of requestsSolutionEmails sorted and replies prepared for you to confirmAvailableSee the module ProblemDeadlines remembered at the last minuteSolutionDeadlines taken from documents and automatic remindersOn the roadmapSee the module
The department's Packs
Three Packs, one goal each.
Each Pack shows the status of its least advanced module.
On the roadmap
STK-PK-ADM-01
Document & Forms Pack
Incoming documents and forms filled in automatically.
See the Pack On the roadmap STK-PK-ADM-02Approvals & Deadlines Pack
Tracked approvals and deadlines under control.
See the Pack Available STK-PK-ADM-03Administrative Inbox Pack
Sorting and replies for shared inboxes.
See the PackDepartment AI Agent
Who leads this department.
It leads the department's Packs and delegates the work to the BOTs.
STK-AG-ADM-HEAD
Administration AI Agent
Haru (provisional name)
On the roadmapLeads administration: documents classified, approvals tracked, deadlines remembered in time. Personality: Orderly, reliable, methodical.
Initial Skills
- Document classification
- Approval routing
- Deadlines and reminders
Its three Packs
- Document & Forms PackOn the roadmap
- Approvals & Deadlines PackOn the roadmap
- Administrative Inbox PackAvailable
Included in the department's first Pack at no extra charge; every other Pack adds capabilities.
BOTs it delegates to
- FLUXReading and classification
- BOLT-7ERP and matching
- NANORouting and replies
- SPARKReview console and results
- SHIELDYSecurity, permissions and log
Permissions and limits
- Accesses only: document archive, shared inboxes and the admin calendar.
- A person always confirms sensitive actions.
- Buys nothing and never changes permissions.
- Works only in its own department; coordination with others is TEKO's job, if you add it.
Prototype character, provisional name. The AI agent is on the roadmap, not active yet.
TEKO, the coordinatorCoordinates several AI agents when they work together. Optional and separate. On the roadmap.PIX, the advisorDouble-checks and advises. A separate product, on the roadmap; today it leads the Process Check and the Academy.Usage creditsAI model and document usage, separate and prepaid. Never unlimited.
Other departments
Working with other departments too?
SalesAI agent · KaitoMarketingAI agent · AyaCustomer serviceAI agent · MiraAccountingAI agent · KazuFinanceAI agent · ReiProcurementAI agent · TakuOperationsAI agent · MichiProductionAI agent · KenjiWarehouse and logisticsAI agent · SoraQuality managementAI agent · SayaHuman resourcesAI agent · HanaManagementAI agent · HoshiAll departmentsSeveral: TEKOTell us about yoursPack catalog
First step
Which process costs you the most time?
Tell us about it on a call. We will tell you honestly which Pack fits, what state it is in today and whether AI is the right answer.
Document Classification & Filing
- Status
- Available as a project Delivered as a dedicated project starting from an existing SAITEKO service: we first check feasibility on your case, then make you a proposal.
- Code
- STK-MD-ADM-01 · SAI-016
- Problem
- Incoming documents to classify and file
- Solution
- Documents recognised, extracted and filed with their metadata
- Takes in
- PDFs, scans, Excel files and emails with attachments
- Gives back
- Data extracted, checked and linked to the source document
- Connects to
- Email, document archive, ERP. Integrations to be checked on your case.
- Human control
- Differences and unclear cases go to review in the console
- Usage
- Pages and documents processed: covered by usage credits.
- Who does it
- Led by the Administration AI Agent (Haru, provisional name). Carried out by the BOTs FLUX, SPARK.
- Price
- Quoted after the Process Check. No prices are published.
Approval Routing
- Status
- On the roadmap On the roadmap: not yet developed or validated, so it cannot be bought. If it interests you, tell us about your case.
- Code
- STK-MD-ADM-02 · SAI-017
- Problem
- Approvals lost between emails and desks
- Solution
- Approvals tracked with levels, rules and due dates
- Takes in
- Requests, documents and approval rules
- Gives back
- A workflow with statuses, owners, due dates and notifications
- Connects to
- Email, ERP, collaboration tools. Integrations to be checked on your case.
- Human control
- Approvals stay with authorised people; every step is logged
- Usage
- Cases handled: covered by usage credits.
- Who does it
- Led by the Administration AI Agent (Haru, provisional name). Carried out by the BOTs NANO, SHIELDY. BOTs planned for this module.
- Price
- Quoted after the Process Check. No prices are published.
Administrative Forms Autofill
- Status
- On the roadmap On the roadmap: not yet developed or validated, so it cannot be bought. If it interests you, tell us about your case.
- Code
- STK-MD-ADM-03 · SAI-018
- Problem
- Forms filled in by retyping data you already have
- Solution
- Fields filled in automatically from the systems you use
- Takes in
- Data from the systems you use: ERP, CRM, spreadsheets, HR software
- Gives back
- Data aligned across systems, with differences flagged
- Connects to
- ERP, CRM, spreadsheets, HR software. Integrations to be checked on your case.
- Human control
- Alignment rules approved by you; important changes must be confirmed
- Usage
- Records synchronised: covered by usage credits.
- Who does it
- Led by the Administration AI Agent (Haru, provisional name). Carried out by the BOTs BOLT-7. BOTs planned for this module.
- Price
- Quoted after the Process Check. No prices are published.
Shared Admin Inbox
- Status
- Available Ready to offer today, through an existing SAITEKO service with the same scope.
- Code
- STK-MD-ADM-04 · SAI-019
- Problem
- Shared inboxes full of requests
- Solution
- Emails sorted and replies prepared for you to confirm
- Takes in
- Emails in shared inboxes
- Gives back
- Emails classified, assigned and with a draft reply
- Connects to
- Outlook or Gmail. Integrations to be checked on your case.
- Human control
- No email goes out on its own: your team checks and sends
- Usage
- Emails read and drafts prepared: covered by usage credits.
- Who does it
- Led by the Administration AI Agent (Haru, provisional name). Carried out by the BOTs FLUX, NANO.
- Price
- Quoted after the Process Check. No prices are published.
Deadline Extraction & Alerts
- Status
- On the roadmap On the roadmap: not yet developed or validated, so it cannot be bought. If it interests you, tell us about your case.
- Code
- STK-MD-ADM-05 · SAI-020
- Problem
- Deadlines remembered at the last minute
- Solution
- Deadlines taken from documents and automatic reminders
- Takes in
- Due dates, statuses and thresholds from your systems
- Gives back
- Alerts to the owners when action is needed
- Connects to
- ERP, documents, calendar. Integrations to be checked on your case.
- Human control
- You decide the thresholds and the recipients
- Usage
- Checks run and alerts sent: covered by usage credits.
- Who does it
- Led by the Administration AI Agent (Haru, provisional name). Carried out by the BOTs SPARK. BOTs planned for this module.
- Price
- Quoted after the Process Check. No prices are published.